Reverse the Red’s World Species Congress - Event Assistant

Job Description - Posted April 7, 2026 - Open until filled

Reverse the Red is looking for a part time, contract position to assist with the execution and coordination and administration of the World Species Congress. For information or questions, please contact Michael.Clifford@reversethered.org. 

The perfect person for this job…. 

Loves coordinating, communicating, and organizing. The World Species Congress is an incredible event connecting and inspiring biologists, ecologists, government agents, scientists, practitioners,  and supporters of species conservation from more than 200 countries and territories. This person will be sending invitations, communications, and instructions to the hundreds of partners, speakers, and colleagues associated with the Congress. This person loves organising details, keeping track of decisions and progress with accuracy, and making sure that information is communicated and accessible across the team. They should be self-motivated and very regimented in how they approach and complete tasks. This person should like working with a team and helping to execute a big vision and where possible assist in growing and developing ideas to deliver impact in bigger and better ways. 

Logistics:

  • This is a 14 month contract: Ideally starting in May 2026 and will run through July of 2027 with specific dates to be determined. 

  • The position will be part-time at roughly 20 hours per week. 

  • This person must have flexible availability since we work in all time zones. The primary team you will work with will be aligned with north and south american time zones. 

  • Must be fluent in English.

  • Must be competent in Google Online Suite (Sheets, Docs, Gmail, etc) 

  • This position will pay $18-25 USD/hour based on skill and experience. 

Foundational Responsibilities:

  • Coordinating and executing tasks in alignment with the strategy provided for the World Species Congress from the Reverse the Red Governing Council and the direction provided by the Reverse the Red Strategy Director. 

  • Supporting the Reverse the Red World Species Congress Team

    • Administrative Support

    • Set up and coordinate task force regular meetings (bi-weekly or more frequent as needed) 

    • Take and distribute all notes

    • Track action points and follow up with team members to complete in a timely manner

  • Coordination of Event Speakers

    • Following up with invited speakers, sending reminders when needed on a regular basis. 

    • Managing tracking databases to be current and accurate

    • Communicating logistics and detailed information with speakers

    • Setting up technology checks with live speakers

    • Organizing pre-recorded videos

    • Coordinating with the production team as necessary

    • Coordinate speaker bios, headshots, and other relevant information

  • Coordination of Moderators

    • Keeping all moderator information organized and current

    • Communicating key information to moderators

    • Coordinating technology checks 

  • Run Of Show

    • Support the RtR World Species Congress team to coordinate and manage the Run of Show document. 

  • Satellite Events

    • Assist in coordinating information related to satellite events. 

    • Manage a data set of satellite events, points of contact, and relevant details

    • Communicate key information to satellite event host organizations and contacts. 

    • Coordinate any pre-recorded or live broadcasts from satellite events with the production company. 

  • Answering Questions

    • Be the primary point of contact for any inquiries that come into the general World Species Congress email. 

    • Answer frequently asked questions and pass more complex questions along to relevant RtR World Species Congress Team members. 

  • Reporting

    • Track relevant demographic information of speakers such as (country of origin, taxa represented, gender, etc) 

    • Track relevant demographic information of attendees, track viewership

    • Track information and final impact data from satellite events

Required Skills

  • Have assisted and/or coordinated at least 4 speaker-based events, virtual event coordination preferred. 

  • Have successfully worked remotely and independently for at least 2 years. 

  • Strong communication skills 

  • Proactive and self-motivated

  • Organized

  • Able to work in a cross-cultural team

  • Google Suite (Docs, Sheets, etc) 

  • Ability to use Microsoft Teams, Zoom,  and other collaboration tools 

Additional Skills Desired: 

  • Basic or fluent in Spanish, French, or other languages

  • Social Media and communications skills

    • Additional work, hours, and compensation may be negotiated for an individual capable of assisting with other RtR communications as directed by the RtR Outreach and Engagement Coordinator. 

To Apply: 

Send an email to Michael.Clifford@ReversetheRed.org that includes: 

  1. your current resume including previous events you’ve coordinated and assisted with. 

  2. a maximum 1 page letter expressing your interest in the position and what makes you a stand out candidate. 

  3. Explore the 2024 World Species Congress and include a brief explanation of a talk/presentation from the 2024 World Species Congress that was meaningful to you and why. These can be found here: https://www.youtube.com/watch?v=ananLztfYRE&list=PL4cAI9E_qTU53HdFnd5PItSalUfLPks8_

  4. at least 2 professional references with current email addresses. 

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